Virginia DEQ - Files & Forms

Registration Forms

DEQ has developed new forms for underground storage tank owners to use when registering tanks.  These forms are all the forms necessary to register USTs. The Form 7530-3 series are in PDF Fillable Forms format with instructions for each form included below.

Revised Form 7530-3 for UST Registration (pdf): Tank owners must use this form to notify DEQ of changes to existing tank systems or tank ownership transfers when the entire tank facility does not transfer to the new owner.  This form may also be used in place of the Form 7530-3C to notify DEQ of the purchase of an entire UST facility.

These are fillable forms. Download the file to your computer and open with Adobe Reader. Use the 'Fill & Sign Tool'. Use the Fill portion of the tool to complete the form. The Sign portion of the tool is not admissible by DEQ at this time. To sign a form submitted to DEQ, print the form and sign with a pen and submit to DEQ. 

Revised 7530-3 Form Instructions (pdf)

Form 7530-3A UST Registration for change of ownership by former owner PDF format

Form 7530-3A instructions  PDF format

Form 7530-3B UST Registration for multiple facility changes   PDF format

Form 7530-3B instructions   PDF format

NEW Form 7530-3C for UST Facility Transfer Registration (pdf): UST owners may use this new, one-page form to notify DEQ of a UST facility purchase. This form may be used only for ownership notification and only when ALL 'in use' and/or temporarily closed tank have transferred. Form 7530-3 must be used for all other UST notifications.  


This is the form necessary to register AST tanks.

Owners and operators must use the forms below to register their aboveground storage tanks. Effective November 1, 2015, owners and operators are no longer required to pay a fee for initial or renewal registrations; therefore, these forms do not contain fee information. 

Form 7540-AST for AST Registration  This is a fillable form. Download the file to your computer and open with Adobe Reader. Use the 'Fill & Sign Tool'. Use the Fill portion of the tool to complete the form. The Sign portion of the tool is not admissible by DEQ at this time. To sign a form submitted to DEQ, print the form and sign with a pen and submit to DEQ.  PDF Format

ODCP Files for Petroleum Storage Tanks

Oil Discharge Contingency Plan (ODCP) Application form   MS Word format

Renewal Form for Oil Discharge Contingency Plan (ODCP) Application   MS Word format

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Tank Vessels Files

These Tank Vessel files consist of all forms necessary for vessels that enter Virginia waters.

Application for Approval of Tank Vessel Oil Discharge Contingency Plan (ODCP)   PDF format

Insurance Form Furnished as Evidence of Financial Responsibility in Respect of Liability for Discharge of Oil Under § 62.1-44.34:16 of the Code of Virginia and Subsection 9 VAC 25-101-50 A   PDF format

Surety Bond Form Furnished as Evidence of Financial Responsibility in Respect of Liability for Discharge of Oil Under § 62.1-44.34:16 of the Code of Virginia and Subsection 9 VAC 25-101-50 A   PDF format

Guaranty Form Furnished as Evidence of Financial Responsibility in Respect of Liability for Discharge of Oil Under § 62.1-44.34:16 of the Code of Virginia and Subsection 9 VAC 25-101-50 A    PDF format

Application for Approval of Evidence of Tank Vessel Financial Responsibility (TVFR)   PDF format

Tank Vessel Oil Discharge Contingency Plan and Financial Responsibility Requirements   PDF format

Tank Vessel Requirements Update   PDF format

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Consultants/Contractors List (updated November 2017)

The first file contains contact information for consultants and contractors that do environmental work in Virginia. The type of work each company does is defined by the columns on the right of the spreadsheet. The information is now in HTML format. The Information Form should be completed by any company that wishes to be included in the Consultants/Contractors List or which wishes to make a change to their current information. The Consultants/Contractors List will be updated on a monthly basis or as information has changed.

The data on contact information for consultants and contractors currently doing environmental work in Virginia is provided below as information only and does not represent an endorsement or recommendation by DEQ.

Consultants/Contractors doing environmental work in Virginia in MSExcel spreadsheet format

Contractor/Consultants Information Form for detailed information about the company requesting inclusion to the list, in Word format

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General Files For Downloading

These files are of a general nature from the Petroleum Tank Program.

Fillable Environmental Pollution Report MS Excel format

Home Heating Oil Tanks Monthly Checklist   MS Word format

VPSTF Fact sheet regarding liability for petroleum cleanups and access to VPSTF following property transfers    PDF format

VPSTF Fact sheet regarding liability for petroleum cleanups and access to VPSTF following residential property transfers   PDF format

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Petroleum Database files for downloading

DEQ provides information on petroleum release sites and registered petroleum storage tanks for import into a database. These files are too large for a spreadsheet application. A separate file gives instructions and field information for using each data set. The instructions (indicated by “i-...” in the file name) should be downloaded and read first.

All Petroleum Database files are updated by the 7th of each month.

Tank Registration files

Registered petroleum storage tanks “register.zip” is a non self-extracting zip file containing one text file “i_register” that gives instructions and data field information, and nine ASCII Comma Delimited text files. The nine files are; owners.txt, regfacility.txt, tanks.txt, usttankmaterials.txt, ustpipematerials.txt, usttankpipereleasedetection.txt, asttankmaterials.txt, asttankfoundationroof.txt, asttankcontainmentdetectionprevention.txt).

It is best to open these ASCII Comma Delimited text files in a database application program. A database program will separate the fields/columns when the file is opened.

 i_register.txt (15k) describes the downloadable file for UST & AST registered petroleum storage tanks.  i_register.txt (15k) describes the downloadable file for UST & AST registered petroleum storage tanks in .txt format.

Register.zip - non self-extracting version  Winzip format

Petroleum Releases

Petroleum Releases is a spreadsheet file containing current release information from the active Petroleum Program database.  There is also a text file to used in a spreadsheet or database software. New release information will be updated to the web the first week of each month.

Pollution complaints from 1986 to 1994 can be downloaded by clicking on the zipped 1.1MB FoxPro v2.6 file “cmplnt.zip”.

Petroleum Releases in Excel format

Petroleum Releases as a text file

cmplnt.zip is a zipped FoxPro file containing pollution complaints from 1986 to 1994.   FoxPro format

This file is a code for the Pollutant column of the above FoxPro file.   PDF format

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Virginia Public Record Reporting

The Federal Energy Policy Act (Energy Act) of 2005 required states that receive federal UST program funding from EPA to provide summary information on USTs on or before December 31, 2008 and be updated annually. The Virginia Department of Environmental Quality (VA-DEQ) receives federal funding under Subtitle I of the Resource Conservation and Recovery Act (RCRA) in the form of federal grants. The information presented below fulfills the Public Record requirement of the Energy Act and subsequent guidelines issued by EPA for Virginia.

The information below is presented on a Federal Fiscal Year (FFY – October 1 through September 30) basis and is based upon the VA-DEQ definition of an “UST” and “confirmed UST release” (see: the UST Regulation). Active facilities/USTs include those in temporary closure. Facilities inspected reflect the number of on-site inspections conducted by VA-DEQ staff. Significant operational compliance (SOC) is defined in EPA guidance and means that the UST systems at a facility have the proper equipment/procedures in place, and are being properly operated and maintained in order to detect a UST release. The number of confirmed releases includes releases from hazardous substance USTs. Information on releases where the source is not known is not presented. Source/cause release information is generally provided by owners, operators, installers/inspectors, local code officials and consultants.

File of record information for individual facilities or USTs can be accessed by contacting the VA-DEQ Regional Office nearest the UST facility.

Questions pertaining to this Public Record summary information can be directed to the VA-DEQ Office of Spill Response and Remediation at (804) 698-4010 or e-mail Karen Haley-Wingate.

Virginia Public Record Reporting PDF Format

Financial Responsibility

The UST Financial Responsibility regulation was recently amended. All of the Financial Responsibility documents below have been updated to reflect the changes. There are also financial responsibility requirements documents for aboveground storage tanks (ASTs) and pipeline facilities in MS Word format below.

UST Financial Responsibility Demonstration Mechanisms

Appendix I - Letter from Chief Financial Officer (Long Form)   MS Word format

Appendix II - Corporate Guarantee   MS Word format

Appendix III - Insurance Endorsement   MS Word format

Appendix IV - Insurance Certificate   MS Word format

Appendix V - Surety Bond   MS Word format

Appendix VI - Letter of Credit   MS Word format

Appendix VII - Fully Funded Trust Agreement   MS Word format

Appendix VIII - Certificate of Acknowledgement   MS Word format

Appendix IX - Certificate of Financial Responsibility   MS Word format

Appendix X - Certification of Valid Claim   MS Word format

Appendix XI - Letter from Chief Financial Officer (Short Form) with Attachment A   MS Word format

Appendix XII - Certificate of Group Self-Insurance Pool (Pool Membership)   MS Word format

Appendix XIII - Certificate of Deposit Account   MS Word format

Certification of Annual Gallonage   MS Word format

Appendix A - Local Government Letter from Chief Financial Officer - General Purpose Bond Rating   MS Word format

Appendix C - Local Government Letter from Chief Financial Officer - Worksheet for Municipal Financial Test   MS Word format

Appendix G - Local Government Guarantee Without Standby Trust   MS Word format

Appendix I - Local Government Certification of Financial Responsibility   MS Word format

AST Financial Responsibility Demonstration Mechanisms

Appendix I - Letter from Chief Financial Officer MS Word format

Appendix II - Guarantee MS Word format

Appendix III - Endorsement MS Word format

Appendix IV - Certificate of Insurance MS Word format

Appendix V - Performance Bond MS Word format

Appendix VI - Irrevocable Standby Letter of Credit MS Word format

Appendix VII - AST Trust MS Word format

Appendix VIII - Certificate of Group Self-Insurance MS Word format

Appendix VIII - Certificate of Acknowledgment MS Word format

Appendix IX - Certificate of Financial Responsibility MS Word format

Appendix XIII - Assignment of Certificate of Deposit Account MS Word format

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Virginia Department of
Environmental Quality
P.O. Box 1105
Richmond, VA 23218
(804) 698-4000


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