Virginia CZM Program: 2015 Coastal Grant Project Description and Final Summary

Project Task:

1.01

Grantee:

Virginia Coastal Zone Management Program

Project Title:

Coastal Program Management

Project Description as Proposed:

This task covers management of the Virginia CZM Program, administering of all open grants and   participation in  the Mid-Atlantic Regional Council on the Ocean and Mid-Atlantic Regional Planning Body. Three positions are funded through Task 1.01. 

The CZM Program Manager chairs the interagency Coastal Policy Team and will hold at least two meetings during FY2015.  She oversees CZM Program policy development, grants, communication/ outreach (including identifying topics and writing articles for the magazine) and GIS efforts. She will guide activities under Tasks 1.01 – 1.04, 2,3, 7, 9 - Land Acquisition, Task 10 Seaside Restoration, Task 41 A-N PDC TA Program, Task 49 Marine Mammal/Sea Turtle Stranding, Task 95 Virginia Ocean Resources Strategy, and the continuing FY13 Section 310 Marine Debris Shoreline Survey (Task 81) which is extended through Dec 2015. She will continue to manage the FY 2014 Marine Debris – Balloon Social Marketing $50k grant from NOAA.  The Manager will continue to serve on MARCO’s Management Board and is expected to become the Chair in summer 2015. She participates in the weekly conference calls and in-person meetings 3-4 times per year. She chairs MARCO’s Ocean Mapping & Data Team which oversees improvements to MARCO’s Ocean Data Portal as well as engaging stakeholders to create and vet ocean data.  She will continue as one of  Virginia’s two representatives to the Mid-Atlantic Regional Planning Body (RPB) where she serves as the state co-Chair of the Data Synthesis Work Group. The CZM Manager will continue to oversee a $200k award from BOEM and the Virginia Dept. of Mines, Minerals & Energy for Collaborative Fisheries Planning around Virginia’s Wind Energy Area which will conclude in spring of 2016.  The Virginia CZM Program Manager supervises staff within Tasks 1.01, 1.02, 1.03 and 1.04.  Late in this grant year the CZM Manager will begin planning for the December 2016 Biennial Coastal Partners Workshop. Finally, she will oversee development of the first round of grants (FY16) for the 2016-2020 final Section 309 strategy.

The Coastal Planner will work on grants in the final year of the 2011- 2016 Section 309 grant cycle, especially the Working Waterfronts and Water Quality CSI strategy projects.  She will assist with land conservation projects and  write magazine articles. The Coastal Planner works with specific Section 306 projects with two planning district commissions on regional native plant campaigns, and will oversee several 306-A public access construction projects.  The Task 1.01 Coastal Planner also works with the coastal planning district commissions on technical assistance grants and asissts the CZM Manager in intergovernmental coordination activities. The Coastal Planner in Task 1.01 will work with the Coastal Planner in Task 1.03 to update the enforceable policies of the Virginia CZM Program.

The Grants Coordinator/ Outreach Specialist provides maintenance and operation of the grants database and troubleshoots administrative issues with grantees. Duties include data entry and report production, reminders, applications, contracts, etc. This position prepares meeting summaries of the Coastal Policy Team and others as needed.  The Grants Coordinator organizes submission of performance measures to NOAA and ensures all reporting guidelines are followed for Section A, B and C reports.  This position works with the Outreach Coordinator (Task 1.02) to develop and disseminate outreach materials and represent the Virginia CZM Program at outreach functions. 

Grant activities undertaken by all staff include: development, monitoring and reporting on all grants (CZM Sections 306/306A, 309, 309 Projects of Special Merit, 310, BOEM/DMME and NOAA Marine Debris) for all open grant years (FY ’12, ‘13 and ‘14); development and submittal of reprogramming and extension requests; and development of the FY '16 CZM award and any Section 309 PSM or other applications.

Federal Funding:

$295,414

Project Contact:

Laura McKay; 804.698.4323; laura.mckay@deq.virginia.gov

Project Status:

10/1/15 - 3/31/17; Project Completed

Final Product Received:

 Final Project Summary serves as Final Product

Project Summary Provided by Grantee:

Policy Team Products:  Meetings were held 2/9/16 and 9/20/16.  Agendas and summaries are available at http://deq.state.va.us/Programs/CoastalZoneManagement/DescriptionBoundary/VirginiaCoastalPolicyTeam.aspx

RPCs and Amendments: CZM staff met with DEQ management and staff from the William & Mary Coastal Policy Center (CPC) about developing narrative enforceable policies then developed a scope of work to draft policies for the Department of Game and Inland Fisheries (DGIF), including state-listed threatened and endangered animals.  A contract was signed in July, 2016 and CPC staff made a presentation on the project to the Coastal Policy Team at its September 20, 2016 meeting.  CZM and CPT staff organized an advisory committee to provide stakeholder input into development of the policies. 

Grants Management & Reporting: The Section A Semiannual Grant Progress Report, Section B Agency Report, and Section C Success Story were compiled and submitted to NOAA in October, 2015 and April, 2016.  The CZM Manager and Coastal Planner monitored grant activities through phone calls and visits. The Grants Coordinator and CZM Manager processed extension and budget amendment requests, 306 A documentation approvals, SAC removals, and reprogrammed funds using Grants Online. The Coastal Planner assisted with coordination and participated in Quarterly Coastal PDC meetings.

FY 16 CZM Grant Application:  The Draft Application was submitted to NOAA on 3/30/16 and the Final Application was submitted on 5/6/16 via the CAMMP and Grants.gov systems. Five PDC projects totaling $158,434 were selected for funding through a competitive process.  Topics addressed included public access, native plants and living shorelines. 

Section 309 PSM Grant Applications:  Virginia was awarded a 2015 Section 309 Project of Special Merit for a project entitled “Implementing Sustainable Shoreline Management in Virginia: Assessing the Need for an Enforceable Policy”.  The subcontract to VIMS for the project was signed in February, 2016. CZM staff monitored the work on the grant.

Performance Measures:  CZM staff completed and submitted the 10/1/14 – 9/30/15 performance measures report in October, 2015.

Ocean Planning: MARCO, RPB and Collaborative Fisheries Planning Documents: The VA CZM Manager continued as Chair of MARCO and led the every other Wednesday conference calls and a November 18-19, 2015 and August 1-2, 2016 Board meetings. She continued as Co-Chair of the RPB’s Data Synthesis Work Group, overseeing completion of two MARCO contracts (marine life data synthesis and human use data synthesis) and development of a phase 2 marine life data synthesis contract and MARCO workshop.  Human uses syntheses are now available on the MARCO portal and marine life syntheses were posted in June 2016. She continued work as “champion” of the RPB’s Healthy Ocean Ecosystem actions for the Ocean Plan as well as the Portal actions and presented concepts at the March 22-24 RPB meeting  http://www.boem.gov/MidA-RPB-Meetings .  She continued to help write and edit the Mid-Atlantic Ocean Action Plan in preparation for a June 2016 public release and led an April 7 MARCO canyons workshop in Delaware – summary notes available on the MARCO website.  She developed and presented 5 of the 6 healthy ocean ecosystem plan actions during several public webinars and the July 12 public listening session in Virginia Beach.  She briefed Office of Secretary of Natural Resources on draft ocean action plan and secured approval on final draft to be submitted to National Ocean Council in October http://www.boem.gov/MidA-New .  She presented ocean planning efforts to State Department’s Foreign Press Center and gave presentations on ocean planning at two Ocean Frontiers film events.  She participated in a meeting with IOOS program staff to discuss collaboration on portals and completed the Fisheries Planning for VA’s Wind Energy Area project by the deadline of 5/31/16. She oversaw completion of the Fisheries Planning for VA’s Wind Energy Area project: http://www.deq.virginia.gov/Programs/CoastalZoneManagement/CZMIssuesInitiatives/OceanPlanning/FishingandVirginiaOffshoreWind.aspx  . She also helped plan and participated in the March 7-9 2nd VA Marine Debris Summit and worked with grantees to pick up almost 300 balloons on Hog Island as part of CZM’s marine debris efforts. .

Outreach Materials:  The CZM Manager wrote 4 and Coastal Planner wrote 2 articles for the Spring 2016 CZM Magazine;  http://deq.state.va.us/Portals/0/DEQ/CoastalZoneManagement/magspring2016.pdf.  The PM was filmed for Ocean Frontiers III about Mid-Atlantic ocean planning. The film is available at: https://ocean-frontiers.org/the-films/ocean-frontiers-3/#group  The Outreach Specialist updated the panels and exhibited at the Winter Wildlife Festival on Jan. 30, 2016 including a hands-on activity for children and adults.

Events Sponsorship: For the October 2015 Birding Festival, the CZM Program Manager and Outreach Specialist prepared the poster, an exhibit and the student artwork prizes. The awards were presented by the PM at the festival’s opening reception and the OS managed the photography contest. PM is working with partners to create a new 501c3 to run future festivals. In preparation for the October 2016 Birding Festival, the PM and OS again prepared the poster, an exhibit and the student artwork prizes. The awards were presented by the PM at the festival’s opening reception and she gave a 1 hour presentation on CZM conservation efforts on the Eastern Shore.  The OS managed the photography contest and developed and conducted an activity for the Children’s Program.

312 Metrics:  Section 312 Metrics information on Seaside Habitat Restoration (Eelgrass Planted and Bay Scallops Released) and Shoreline Management Plans was collected from VIMS and submitted through the Section B report on 10/30/15. 

Disclaimer: This project summary provides the federal dollars initially awarded to the grantee. Due to underexpenditure or reprogramming of grant funds, this figure may change. For more information on the allocation of coastal grant funds, please contact Laura McKay, Virginia Coastal Program Manager, at 804.698.4323 or email:Laura.McKay@deq.virginia.gov

A more detailed Scope of Work for this project is available. Please direct your request for a copy to Virginia.Witmer@deq.virginia.gov

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Virginia Department of
Environmental Quality
P.O. Box 1105
Richmond, VA 23218
(804) 698-4000


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