Virginia CZM Program: 2013 Coastal Grant Project Description and Final Summary

Project Task:VA CZM logo



George Washington Regional Commission

Project Title:

GWRC Coastal Technical Assistance

Project Description as Proposed:

The project proposes to enhance the County’s very basic BMP tracking system by moving unverified and out-of-date  spreadsheet-based information on the existing urban stormwater BMP inventory into  a more sophisticated Access database  which would provide the County means to efficiently organize all the information about a BMP site, including map coordinates of the site and BMP locations, site and property owner contact address information, BMP maintenance agreements, approved site plans and schematic drawings of the BMPs.   The resulting database will better enable the County to record and track the status of BMP inspections required under the Virginia Stormwater Management regulations and Chesapeake Bay Preservation Act to ensure that these water quality protection devices are functioning as intended.

With the database developed and populated with disparate information from County records, the County can more efficiently perform assessments of the existing conditions of these BMPs and determine which are in need of remedial action to restore their original water quality improvement design efficiencies.   To economize on the budget (beyond the use of complimentary software provided by Stafford County), GWRC is partnering with Caroline County and the University of Mary Washington Department of Geography, that has agreed to dedicate its Spring 2014 “GEO355: Mobile Geographic Information Systems and Global Positioning Systems” class to perform much of the field data collection associated with determining BMP locations, and collecting digital pictures of their current condition.  Additional UMW student interns will be hired by GWRC as independent contractors to scan site plans, maintenance agreements, etc., and populate the BMP database.

County environmental planning staff, supplemented as needed by GWRC’s on-call environmental engineering/water quality consultants, will perform field assessments and prescribe remedial actions, as necessary, to be taken by the property owner to restore any deteriorated BMP to its permitted design and intended functional performance level.

The partnership with UMW also anticipates providing periodic professional development training seminars through guest faculty and student speakers from various UMW departments (e.g. Environmental Sciences, Geography, etc) for the benefit of local planners and other local government staff.  These sessions will create an opportunity for local government personnel to articulate real-world problems with the implementation of various environmental programs and provide faculty and students alike an opportunity to make academia more relevant to the immediate local government job market. 

Federal Funding:


Project Contact:

Tim Ware, 540.373.2890; 

Project Status:

10/1/2013 - 9/30/2014; Project Completed 

Final Product Received:

GWRC Coastal Technical Assistance Program Report, FY 2013 (PDF)

Project Summary Provided by Grantee:

The GWRC Coastal Technical Assistance Program produced products which enhanced the Caroline County, Va. BMP Assessment, Tracking and Monitoring Systems and produced BMP Facility Design for Property Retrofits to Meet New Stormwater Runoff Requirements.

Within the Caroline County BMP Assessment, Tracking and Monitoring Systems, the project leaders worked with Mary Washington University students and faculty to develop a database metadata file and construct based on input from Caroline County staff and uses.  At the conclusion of the project, the student team with assistance from project leaders and faculty staff prepared a presentation for the Caroline County staff on the project and how to utilize the information.

Deliverables for the project included a Microsoft Access Database of BMPs with geo-references for GIS usage, Sample of Plans Scanned into the Caroline County database and a sample of field photographs gathered during inspection of Caroline County BMPs.

Under the scope of the BMP Facility Design for Property Retrofits to Meet New Stormwater Runoff Requirements, the team was tasked with developing a BMP retrofit design for Caroline County.  In discussions with county staff, it was determined that the greatest use of resources would be to retrofit stormwater management bmps into the County Department of Planning and Community Development building, which lacked any other best practices other than disconnected downspouts on the building.

The project ultimately produced designs to meet the Commonwealth’s newly adopted stormwater regulations for nutrient, sediment and flow requirements.  The designs are “construction ready” and have been reviewed by a certified engineer for state construction compliance.

Details of both products may be found on the George Washington Regional Commission (GWRC) website at or may be obtained by contacting the commission at 540-373-2890.

Disclaimer: This project summary provides the federal dollars initially awarded to the grantee. Due to underexpenditure or reprogramming of grant funds, this figure may change. For more information on the allocation of coastal grant funds, please contact Laura McKay, Virginia Coastal Program Manager, at 804.698.4323 or email:

A more detailed Scope of Work for this project is available. Please direct your request for a copy to

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Virginia Department of
Environmental Quality
P.O. Box 1105
Richmond, VA 23218
(804) 698-4000

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