Virginia CZM Program: 2013 Coastal Grant Project Description and Final Summary

Project Task:VA CZM logo



Virginia Coastal Zone Management Program

Project Title:

Coastal Program Management

Project Description as Proposed:

This task covers aspects of managing the Virginia CZM and CELCP Programs, administering all open and related grants and providing key support for the Mid-Atlantic Regional Council on the Ocean. Three positions are funded through Task 1. Management activities include: ocean and coastal policy development, coordination and implementation in collaboration with the Coastal Policy Team; monitoring of core agency activities; and updating the VA CZM Program as needed through RPCs and Amendments.

The CZM Program Manager will Chair the interagency Coastal Policy Team and hold at least two meetings during the grant year.  She will oversee all aspects of the CZM Program including policy development, grants, communication/outreach (including identifying topics and writing articles for the magazine) and GIS efforts. She will spend significant time guiding activities under Task 10 - land conservation or restoration, Task 11 Seaside Restoration, Task 41 A-N PDC TA Program, Task 49 Marine Mammal/Sea Turtle Stranding, Task 95.01 and 95.02 Virginia Marine Spatial Plan, and the Section 310 Marine Debris Shoreline Survey (Task 81). She will continue to manage the FY 12 Section 309 Project of Special Merit on Whale Migration.  The Manager will continue to serve on the Mid-Atlantic Regional Council on the Ocean’s (MARCO’s) Management Board, participating in their weekly conference calls and in-person meetings 3-4 times per year. She will continue to chair its Ocean Planning Action Team which oversees development of and improvements to MARCO’s Ocean Data Portal as well as engaging stakeholders in ocean planning activities.  She will also support Virginia’s two representatives to the Mid-Atlantic Ocean Regional Planning Body (RPB). She, along with the Coastal Planner, Shep Moon (Task 1.01) will work with NOAA staff on the Chesapeake Bay Program’s Fisheries and Land Use Goal Implementation Team. The Virginia CZM Program Manager will supervise Virginia CZM Program staff within Tasks 1, 1.01, 1.02 and 1.03 and 95.  The CZM Manager will assist NOAA with its Section 312 evaluation if one is scheduled and will work with NOAA’s Coastal Specialist at OCRM on the development of program goals, objectives, measures, and targets for the purposes of meeting the Section 312 Goals-Measures Development Guidance.  Finally the CZM Manager will oversee efforts to conduct a Coastal Partners Workshop in December of 2014.

The Coastal Planner will spend significant time working on the Section 309 Enhancement Projects, especially the  Working Waterfronts and Water Quality CSI strategy projects, assisting with land conservation projects, developing magazine content and assisting with the next 312 evaluation as needed. The Coastal Planner will also work with specific Section 306 projects with planning district commissions for native plant campaigns, additional working waterfront initiatives and policy development for commercial water dependent activities.  The Coastal Planner will work to identify new opportunities for land conservation although CELCP funding may not be available again this fiscal year. The Coastal Planners, funded through both Task 1 and Task 1.01, will also work closely with the coastal planning district commissions to implement their technical assistance programs as well as assist the CZM Program Manager in other aspects of intergovernmental and interagency coordination activities including preparation of comments to federal and state agencies on legislation, policies, and conservation plans that may affect the program or Virginia’s coastal resources.

The Grants Coordinator/ Outreach Specialist will provide day to day maintenance and operation of the grants database and front-line interaction with grantees and their questions. Duties include data entry and manipulation to produce reports, reminders, applications, contracts, etc. This position also prepares meeting summaries – especially meetings of the Coastal Policy Team.  The Grants Coordinator will organize submission of the performance measures to NOAA and ensure that all reporting guidelines are followed for Section A, B and C reports.  This position will also work with the Outreach Coordinator (Task 1.03) to develop and disseminate outreach materials and represent the Virginia CZM Program at outreach functions. Finally, this position will work with the Coastal Planners to prepare and submit Program Change packages as needed.

Grant activities undertaken by all staff include: development, monitoring and reporting on all grants (Sections 306/306A, 309, 310 and CELCP) for all open and closing out grant years (FY ’10, ‘11 and “12) and for CELCP, if funds are awarded to Virginia; development and submittal of reprogramming and extension requests; and development of the FY '14 CZM award and any CELCP competitive grant application. 

Federal Funding:


Project Contact:

Laura McKay, 804.698.4323; 

Project Status:

10/1/2013 - 3/31/2015; Project Completed 

Final Product Received:

Final Project Summary suffices for Final Product.

Project Summary Provided by Grantee:

Policy Products: The CZM Manager & Coastal Planner participated in meetings of the Recurrent Flooding Panel. The CZM Manager helped lead the Marine Debris Advisory Team meeting at which some reduction strategies included development of new policies. A Coastal Policy Team meeting was held on Mar 26, 2014. Meeting notes are available at:
. A Coastal Policy Team meeting was held on September 30, 2014. Meeting notes are posted at Coastal Planner worked with DCR to assist in completion of the Virginia Outdoors Plan. The CZM Manager participated in a sea turtle conservation plan workshop and was able to connect efforts to ocean planning and the VA CZM’s Program’s marine debris reduction efforts. She also convened Seaside SAMP members and helped develop a proposal for designation of 4 additional SAV set-aside areas totaling 1768 acres on the Seaside for consideration by the Marine Resources Commission.

RPCs and Amendments:
CZM staff submitted a draft RPC for game/wildlife, inland fisheries and boating laws and worked to revise the RPC package based on NOAA feedback. Because of an objection by VDOT to the state T & E species RPC, staff developed a briefing paper to aid in decision-making on how best to move forward and presented it at the 9/30/14 CPT meeting. There was also a discussion about the potential for including local ordinances as enforceable policies.

Grant Administration & Reporting
: Semiannual Grant Progress Reports, Agency Activity Reports, and Success Stories were compiled and submitted to NOAA on Oct 31, 2013 and April 30, 2014. The Coastal Planner led coordination of a coastal zone-wide working waterfronts workshop to engage stakeholders and gather input for policy development.
. The Coastal Planner also worked closely with NVRC to develop the region’s native plant campaign. The Coastal Planner assisted in planning and participated in the Phase I NVRC conservation landscaping workshop in Falls Church.

FY 2014 CZM Grant Application:
The FY 2014 Draft application was prepared and submitted to NOAA on May 21, 2014. The FY 2014 Final application was submitted to NOAA on June 6, 2014. Five PDC projects totaling $140,000 have been selected for funding through a competitive process. The topics are 1 coastal resiliency,1 native plants, 1 public access planning  and 2 306A public access enhancement projects.

FY 2014 CELCP Grant Application:
No appropriation for CELCP was made for this fiscal year.  The CZM Coastal Planner is working with PDC partners on other land conservation efforts, specifically in the Middle Peninsula region, in the absence of available CELCP funds.

Performance Measures:
In September, CZM staff solicited information from the necessary sources to complete the Oct. 1, 2013 – Sept. 30, 2014 Performance Measures report.

Mid-Atlantic Regional Council on the Ocean Documents:
The CZM Manager reorganized the MARCO Ocean Planning Action Team into a MARCO Ocean Data & Mapping Team in order to streamline and include relevant federal agency reps. She hosted a stakeholder engagement meeting with ports & shipping interests; participated in a meeting to determine how to display recreational use data from 3 different sources on the MARCO portal. She helped create and host a meeting for the new MARCO Stakeholder Liaison Committee. She spoke on an ocean planning panel in Norfolk. She helped design and conduct a meeting of scientists to assess the state of knowledge regarding submarine canyons. She represented MARCO at a meeting of tug and barge operators to collect data on their spatial needs. She served on the RPB’s Ocean Action Plan Workgroup and was a major author of the ocean action plans document which is also available on the RPB website. The CZM Manager prepared, and CZM was awarded a $200k grant from BOEM and VA Dept. of Mines, Minerals & Energy for a project to conduct collaborative fisheries planning in and around VA’s offshore wind energy area.

Outreach Materials:
The Program Manager and Coastal Planner drafted articles for the next issue of the VA CZM Magazine. The CZM Manager designed and manned a display for the Eastern Shore Birding Festival and oversaw design of and manned a 4 table exhibit on Coastal & Ocean Mapping for Virginia’s General Assembly. She also participated in a press event on oyster shell recycling. The Birding Festival poster, CZM ad for the Birding Festival program, Birding Festival schedules and exhibit for the Festival were developed and student artwork prizes were developed and framed by the CZM Program Manager and Outreach Specialist.

Section 312 Evaluation Materials:
A Section 312 review has been scheduled for the VA CZM program for FY 2015. In preparation, CZM staff has collected background information and some sections of the initial report have been written.

Disclaimer: This project summary provides the federal dollars initially awarded to the grantee. Due to underexpenditure or reprogramming of grant funds, this figure may change. For more information on the allocation of coastal grant funds, please contact Laura McKay, Virginia Coastal Program Manager, at 804.698.4323 or email:

A more detailed Scope of Work for this project is available. Please direct your request for a copy to

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Virginia Department of
Environmental Quality
P.O. Box 1105
Richmond, VA 23218
(804) 698-4000

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