Virginia CZM Program: 2012 Coastal Grant Project Description and Final Summary

Project Task:VA CZM logo

1

Grantee:

Virginia Coastal Zone Management Program

Project Title:

Coastal Program Management

Project Description as Proposed:

This task covers aspects of managing the Virginia CZM and CELCP Programs, administering related grants and providing key support for the Mid-Atlantic Regional Council on the Ocean. Three positions are funded through Task 1. Management activities include: ocean and coastal policy development, coordination and implementation in collaboration with the Coastal Policy Team; monitoring of core agency activities; and updating the VA CZM Program as needed through RPCs and Amendments.

The CZM Program Manager will Chair the interagency Coastal Policy Team and hold at least two meetings during the grant year.  She will oversee all aspects of the CZM Program including policy development, grants, communication/outreach and GIS efforts. She will spend significant time guiding activities under Task 2 -identifying and negotiating Quick Response Grants, Task 10 - land conservation easements, Task 11 Seaside Restoration, Task 41 A-N PDC TA Program, Task 49 Marine Mammal/Sea Turtle Stranding, Task 95.01 and 95.02 Virginia Marine Spatial Plan, and Task 96 Seaside SAMP.  The Manager will coordinate with neighboring state CZM Programs on implementation of the Mid-Atlantic Regional Council on the Ocean (MARCO) and chairing its Ocean Planning Action Team.  The Virginia CZM Program Manager will supervise Virginia CZM Program staff within Tasks 1, 1.01, 1.02 and 1.03.  The CZM Manager will assist NOAA with its Section 312 evaluation when it is scheduled and will work with NOAA’s Coastal Specialist at OCRM on the development of program goals, objectives, measures, and targets for the purposes of meeting the Section 312 Goals-Measures Development Guidance.  Finally the CZM Manager will oversee efforts to conduct a Coastal Partners Workshop in December of 2012.

The Coastal Planner will spend significant time working on the Section 309 Enhancement Projects, especially the  Working Waterfronts and Water Quality CSI strategy projects, assisting with land conservation projects, developing magazine content and assisting with the next 312 evaluation as needed.  The Coastal Planner will also work to identify new opportunities for land conservation as CELCP funding will not be available this fiscal year. The Coastal Planners, funded through both Task 1 and Task 1.01, will also work closely with the coastal planning district commissions to implement their technical assistance programs as well as asisst the CZM program manager in other aspects of intergovernmental and interagency coordination activities including preparation of comments to federal and state agencies on legislation, policies, and conservation plans that may affect the Program or Virginia’s coastal resources.

The Grants Coordinator/ Outreach Specialist will provide day to day maintenance and operation of the grants database and front-line interaction with grantees and their questions. Duties include data entry and manipulation to produce reports, reminders, applications, contracts, etc. This position also prepares meeting summaries – especially meetings of the Coastal Policy Team.  The Grants Coordinator will organize submission of the performance measures to NOAA and ensure that all reporting guidelines are followed for Section A, B and C reports.  This position will also work with the Outreach Coordinator (Task 1.03) to develop and disseminate outreach materials and represent the Virginia CZM Program at outreach functions. Finally, this position will work with the Coastal Planners to prepare and submit Program Change packages as needed.

Grant activities undertaken by all staff include: development, monitoring and reporting on all grants (Sections 306/306A, 309 and CELCP) for all open and closing out grant years (FY ’09, ‘10 and “11 and for CELCP FY’11 and ’12 (if funds are awarded to Virginia); development and submittal of reprogramming and extension requests; and development of the FY '12 CZM award and the FY’13 CELCP competitive grant application. 

Federal Funding:

$282,000 

Project Contact:

Laura B. McKay; 804.698.4323, laura.mckay@deq.virginia.gov

Project Status:

10/1/2012 - 6/30/2014; Project Completed 

Final Product Received:

Final Project Summary suffices as Final Product.

Project Summary Provided by Grantee:

Policy Products: A Coastal Policy Team meeting was held on Aug 19, 2013. Meeting notes and summaries of the breakout groups that worked to refine priority issues for CZM identified at the Dec 2012 Coastal Partners Workshop are available at: http://www.deq.virginia.gov/Portals/0/DEQ/CoastalZoneManagement/CPT_Meeting_Summary_August_19_2013.pdf 

Coastal Partners Workshop: 
VA CZM staff hosted the biennial Coastal Partners Workshop December 5-6, 2012.  The agenda, presentations and summary are on the CZM website:
http://www.deq.virginia.gov/Programs/CoastalZoneManagement/ReportsPublications/2012PartnersWorkshopAgenda.aspx. This includes the list of suggestions for future CZM activities which were discussed at the August 19 CPT meeting.

RPCs and Amendments:
A report from ELI entitled 'Virginia's Threatened and Endangered Species Policy Recommendations in Federal Consistency Review' was received and presented to the Virginia Coastal Policy Team (CPT) on August 19, 2013. The report’s conclusion was that Virginia should incorporate state-listed T & E species laws and statutes as enforceable policies.  After considering the report, the CPT decided to table further action on this issue until its next meeting.

Grant Administration & Reporting: A Section A, Semiannual Progress Report, a Section B Agency Report, and a Section C Success Stories Report was compiled and submitted to NOAA on October 31, 2012 and April 30, 2013. Semiannual Progress reports from grantees and information for the Section B and Section C reports was gathered by CZM staff for the reporting periods of Oct. 1, 2012-Sept. 30, 2013.  The CZM Manager and Coastal Planners developed project proposals for the FY 13 draft application and monitored current grant activities through phone calls and site visits. The Grants Coordinator and CZM Manager processed extension and budget amendment requests, 306 A documentation approvals, SAC removals, and reprogrammed money using the Grants Online system.

FY 2013 CZM Grant Application:
The FY 2013 Draft application was submitted to NOAA on May 15, 2013, and the FY 2013 Final application was submitted to NOAA  on June 11, 2013 via the CAMMP, Grants Online, and Grants.gov systems. Six PDC projects totaling $136,000 have been selected for funding through a competitive process.  To be addressed are 2 coastal resiliency, 2 native plants, 1 dredging and a water reuse project.

FY 2013 CELCP Grant Application: VA CZM received official approval of the Virginia CELCP plan from NOAA on March 8, 2013. The CZM CELCP Coordinator disseminated the FY 2013 CELCP Federal Funding Opportunity and program guidance to all potential Virginia applicants on September 30, 2013.  To date, no proposals for CELCP awards have been received by VA CZM.

Performance Measures:
On October 30, 2012 VACZM submitted the 2012 Performance Measures report to OCRM. In September 2013, CZM staff solicited information from the necessary sources to assist in completing the Oct. 1, 2012 – Sept. 30, 2013 Performance Measures report.

Mid-Atlantic Regional Council on the Ocean Documents: The CZM Manager continued to participate in weekly Board calls and to chair the MARCO Ocean Planning Action Team. She developed and hosted OPAT calls on Oct 24, 2012 and Jan 30, 2013. A MARCO Board meeting was held in February 2013 in NYC. She presented an update on the MARCO Ocean Data Portal at the April 4-5, 2013 Mid-Atlantic Ocean Stakeholder Workshop in Arlington, VA.  She developed agendas for and hosted OPAT calls on April 24, 2013 and July 24, 2013.  A MARCO Board 'virtual' meeting was held July 22-23, 2013. At the April workshop, the Mid-Atlantic Regional Planning Body was officially established and the first 'virtual' meeting/webinar was held on Aug 19, 2013 and the first face-to face meeting in NJ on Sep 23-25, 2013. The CZM Manager's presentations along with all others is available on the BOEM website at: http://www.boem.gov/Mid-Atlantic-Regional-Planning-Body. Considerable effort went into preparation for the Marine Debris Summit-FY11 Task 95.02

Section 312 Evaluation Materials: No Section 312 review has been scheduled, however performance measures were developed, three metrics approved and data collected on the metrics for the Oct 30, 2013 report.  The metrics cover eelgrass restoration and bay scallop reintroduction and restoration on the Seaside of Virginia’s Eastern Shore, and living shoreline plan development.

2014 and 2015 Expenses and Transfer of Funds: $1507.75 was spent in Contractual in Oct. 2014 and June 2015 ($1500.00 was for Sponsorship of the 2014 Eastern Shore Birding and Wildlife Festival). $108 was transferred to Beautiful Woods task 10.01 in Aug. 2015.

Disclaimer: This project summary provides the federal dollars initially awarded to the grantee. Due to underexpenditure or reprogramming of grant funds, this figure may change. For more information on the allocation of coastal grant funds, please contact Laura McKay, Virginia Coastal Program Manager, at 804.698.4323 or email: Laura.McKay@deq.virginia.gov

A more detailed Scope of Work for this project is available. Please direct your request for a copy to Virginia.Witmer@deq.virginia.gov

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Virginia Department of
Environmental Quality
P.O. Box 1105
Richmond, VA 23218
(804) 698-4000


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