Virginia CZM Program: 2011 Coastal Grant Project Description and Final Summary

Project Task:VA CZM logo

1

Grantee:

Virginia Department of Environmental Quality - Virginia Coastal Zone Management Program Office

Project Title:

Management of Virginia's Coastal Zone Management Program

Project Description as Proposed:

This task covers aspects of managing the Virginia CZM and CELCP Programs, administering related grants and providing key support for the Mid-Atlantic Regional Council on the Ocean. Three positions are funded through Task 1. Management activities include: ocean and coastal policy development, coordination and implementation in collaboration with the Coastal Policy Team; monitoring of core agency activities; and updating the VA CZM Program as needed through RPCs and Amendments.

The CZM Program Manager will Chair the interagency Coastal Policy Team and hold at least two meetings during the grant year. She will oversee all aspects of the CZM Program including policy development, grants, outreach and GIS efforts. She will spend significant time guiding activities under Task 2 -identifying and negotiating Quick Response Grants, Task 11 - land conservation easements, Task 12 Seaside Restoration, Task 41 A-N PDC TA Program, Task 49 Marine Mammal/Sea Turtle Stranding, Task 95.01 Virginia Marine Spatial Plan, and Task 96 Seaside SAMP.  The Manager will coordinate with neighboring state CZM Programs on implementation of the Mid-Atlantic Regional Council on the Ocean (MARCO) Action Plan.  The Virginia CZM Program Manager will supervise Virginia CZM Program staff within Tasks 1, 1.01, 1.02 and 1.03. The CZM Manager will assist NOAA with its Section 312 evaluation when it is scheduled and will work with NOAA’s Coastal Specialist at OCRM on the development of program goals, objectives, measures, and targets for the purposes of meeting the new 312 Goals-Measures Development Guidance.  Finally the CZM Manager will oversee efforts to conduct a Coastal Partners Workshop in late fall or early winter of 2012.

The Coastal Planner will spend significant time working on the Section 309 Enhancement Projects, especially the  Working Waterfronts and Water Quality CSI strategy projects, implementing and updating the CELCP plan, assisting with land conservation projects, developing magazine content and assisting with the next 312 evaluation as needed. The Coastal Planners, funded through both Task 1 and Task 1.01, will also work closely with the coastal planning district commissions to implement their technical assistance programs as well as assist the CZM program manager in other aspects of intergovernmental and interagency coordination activities including preparation of comments to federal and state agencies on legislation, policies, and conservation plans that may affect the Program or Virginia’s coastal resources.           

The Grants Coordinator/ Outreach Specialist will provide day to day maintenance and operation of the grants database and front-line interaction with grantees and their questions. Duties include data entry and manipulation to produce reports, reminders, applications, contracts, etc. This position also prepares meeting summaries – especially meetings of the Coastal Policy Team. The Grants Coordinator will organize submission of the performance measures to NOAA and ensure that all reporting guidelines are followed for Section A, B and C reports. This position will also work with the Outreach Coordinator (Task 1.03) to develop and disseminate outreach materials and represent the Virginia CZM Program at outreach functions. Finally, this position will work with the Coastal Planners to prepare and submit Program Change packages as needed. Grant activities undertaken by all staff include: development, monitoring and reporting on all grants (Sections 306/306A, 309 and CELCP) for all open and closing out grant years (FY ’09, ‘10 and for CELCP FY’11 and 12 should funds be awarded to Virginia); development and submittal of reprogramming and extension requests; and development of the FY '12 CZM award and the FY’13 CELCP competitive grant application.

Federal Funding: 

$279,000

Project Contact:

Laura McKay, 804.698-4323; Laura.McKay@deq.virginia.gov

Project Status:

10/1/11 - 9/30/12; Project Completed

Final Product Received:

Final Project Summary serves as Final Product.  

Project Summary Provided by Grantee:

This project covered salary and expenses for the Virginia CZM Program Manager, Grants Coordinator and one of the two Coastal Planners.  These products also incorporate work of the 2nd Coastal Planner funded under Task 1.01 through a contract with VIMS.

Product 1- Policy Products (10%): Coastal Policy Team meetings were held on December 1, 2011 and September 17, 2012.  Outcomes of these meetings are viewable at: http://www.deq.virginia.gov/Programs/CoastalZoneManagement/DescriptionBoundary/VirginiaCoastalPolicyTeam.aspx . Staff prepared numerous publications and displays for a CZMA 40th Anniversary event held at VIMS for the press as well as state and federal officials.

Product 2 - RPC’s and Amendments (5%): Virginia CZM staff  discussed ways to proceed with updating the portions of Virginia’s fish and wildlife enforceable policies that do not involve threatened and endangered species (TES), as well as ways to evaluate the effectiveness of  federal consistency recommendations currently made by agencies to protect TES. Virginia CZM and Environmental Law Institute staff developed revisions to the scope of work. The grant agreement with ELI was extended until 9/30/2012 in order to accommodate this re-prioritization and a revised scope of work was approved by NOAA.  The new scope allowed for updating independently the portions of Virginia’s fish and wildlife enforceable policies that do not involve threatened or endangered species (TES), ELI also worked to document the TES issue by evaluating the outcomes of TES recommendations produced through the current environmental review process and evaluating opportunities for improved state TES protection under the current policies for federal consistency, including a comparison with nearby states.

Product 3 – Grant Administration & Reporting (45%):  The FY11 grant included 45 different tasks totaling $2,619,000 in federal dollars. The award was open from October 1 2011 through September 30 2014. All semiannual reports and final products were submitted on time in GrantsOnline.

Product 4 – FY 2012 Grant Application (15%):  This grant application for $2,475,000 in federal funds was submitted on time via Grants.gov and CAMMP.

Product 5 – FY 2013 CELCP Grant Application (5%):  With no funding appropriated for the National CELCP program for FY 2013, Virginia did not hold a state CELCP competition. Virginia CZM received final comments from NOAA on the Virginia CELCP plan which were incorporated into the final plan which was approved in late spring 2012. Virginia’s CELCP plan was signed by the Virginia CZM Program’s lead agency director (DEQ) and was submitted to NOAA CELCP staff in early October 2012 for final approval.

Product 6 – Performance Measures (5%): On October 31, 2011 VACZM submitted the 2011 Performance Measures report to OCRM. In September 2012, CZM staff solicited information from the necessary sources to assist in completing the Oct. 1, 2011 – Sept. 30, 2012 Performance Measures report.

Product 7 – MARCO Documents 10%):  The CZM Manager participated in weekly conference calls and as the lead for MARCO’s Ocean Planning Action Team, convened 4 quarterly  team calls.  Outcomes of these calls are viewable on the MARCO Sharepoint site. She continued to work with the NOAA-funded Monmouth Team to ensure addition of new data layers and functions to MARCO’s regional ocean data portal viewable at: http://www.midatlanticocean.org/ . A MARCO Board meeting was held in December 2011 in Annapolis and Virginia hosted the May 2012 Board meeting in Cape Charles. Notes are on Sharepoint site. The CZM Manager moderated a session at the International MSP Symposium in Rhode Island on May16. The CZM Manager delivered talking points for a send-off event for NOAA’s ship the Okeanos Explorer out of Norfolk on May 24. The ship explored mid-Atlantic canyons, taking into account MARCO priorities. She presented a slide show at the June 5 Virginia Wind Energy Task Force meeting on ocean planning, VA CZM’s role, MARCO’s role and the Mid-Atlantic Regional Planning Body to be created. VA CZM held an Ocean Planning Kick-off meeting on June 28 and those notes are posted on the VA CZM website. July 10-12, 2012 VA CZM hosted the Recreational Use PGIS Mapping Workshops in Melfa.  Draft maps were completed and a review process was undertaken. CZM Manager participated in the August MARCO Board meeting. CZM Manager met with ports & shipping industry reps on Sep 27 – notes were posted on the VA CZM website.

Product 8 – Section 312 Evaluation Materials (5%): No Section 312 Evaluation was held during this grant year. however progress was made on developing performance measures.  Three metrics were developed and submitted to NOAA for approval:  eelgrass restoration and bay scallop reintroduction and restoration on the Seaside of Virginia’s Eastern Shore, and living shoreline plan development. Staff also reviewed NOAA’s new Section 312 Evaluation Process draft document. 

Disclaimer: This project summary provides the federal dollars initially awarded to the grantee. Due to underexpenditure or reprogramming of grant funds, this figure may change. For more information on the allocation of coastal grant funds, please contact Laura McKay, Virginia Coastal Program Manager, at 804.698.4323 or email: Laura.McKay@deq.virginia.gov

A more detailed Scope of Work for this project is available. Please direct your request for a copy to Virginia.Witmer@deq.virginia.gov

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Virginia Department of
Environmental Quality
P.O. Box 1105
Richmond, VA 23218
(804) 698-4000


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