Information for Vendors

Submission deadlines for submitting bids / proposals are identified on the solicitation document.

Vendors intending to submit a bid or proposal in response to a posted solicitation are responsible for monitoring the solicitation on the eVA website at http://www.eva.virginia.gov/ (click on the Solicitations, Quick Quotes & Awards (VBO) link) to check for changes in bid and proposal submission due dates  / times, and for downloading any addenda. Failure to submit signed addenda, where applicable, may result in the bid being declared nonresponsive.

The electronic version of the IFB / RFP is provided as a convenience. The master printed copy of the IFB / RFP as retained in the procurement file shall be considered the original. Changes made by others will have no effect upon the specifications and/or terms and conditions.

How to do Business with DEQ

  • Register in eVA, the web-based procurement system for the Commonwealth of Virginia.
  • Apply for micro / small business certification with the Department of Small Business and Supplier Diversity (DSBSD), if eligible. A “micro” business is defined as a business having no more than 25 employees and no more than $3 million in average annual revenue over the previous 3 years; a “small” business is defined as a business having 250 or fewer employees or annual sales of $10 million or less averaged over the previous 3 years.
    • Complete the on-line application at http://sbsd.virginia.gov/.
    • Print the application, sign, date, and mail to DSBSD at the address shown on their web page. Include all documents and supporting documentation. required by DSBSD to determine eligibility for micro / small business certification.
  • For procurements up to $5,000, the Agency must obtain a minimum of 1 quote from a DSBSD-certified micro business, if available.
  • For procurements over $5,000 and less than $10,000, the Agency must solicit a minimum of 4 quotes from DSBSD-certified micro businesses, if available, via eVA Quick Quote. All procurements up to $10,000 are set-aside for award to micro businesses, if available.
    • eVA Quick Quote is an on-line bid system for small dollar items. As the name implies, eVA Quick Quotes provide for quick turnaround of solicitations and responses.
    • Vendors have an opportunity to respond to eVA Quick Quotes based on the commodity codes they selected during eVA registration. Commodity codes are numbers that identify the goods/services a vendor supplies.
    • Depending on the complexity of the goods/services needed, unsealed bids or unsealed proposals may be used instead of the eVA Quick Quote.
  • For procurements $10,000 up to $100,000, the Agency must solicit a minimum of 4 quotes, including a minimum of 4 quotes from DSBSD-certified small businesses (including micro), if available, via eVA Quick Quote. 
  • Depending on the complexity of the goods/services needed, unsealed bids or unsealed proposals may be used instead of the eVA Quick Quote.
  • For procurements over $100,000, the Agency must solicit 6 quotes, including a minimum of 4 quotes from DSBSD-certified small businesses (including micro), if available.
    • Invitations for Bids (IFB) are issued when the Agency can clearly define the goods and services needed. An IFB is a competitive bid awarded to the lowest responsive and responsible bidder. Price is the deciding factor.
    • Requests for Proposals (RFP) are used when the Agency has a general idea of what is needed, but desires to have vendors propose the best way to meet those needs. An RFP allows for the flexibility to consider other factors (approach and ability, experience, qualifications, etc), in addition to price. Proposals are scored by an evaluation committee, and competitive negotiations are conducted with the top scorers.
  • For detailed information on doing business with state agencies, the Department of General Services/Division of Purchases and Supply has published a “Vendors Manual” available at https://eva.virginia.gov/pages/eva-vendors-manual.htm.
footer divider
footer divider
footer divider
Virginia Department of
Environmental Quality
P.O. Box 1105
Richmond, VA 23218
(804) 698-4000


Some resources on this website require Adobe Reader and Flash Player, Microsoft Word, PowerPoint or Excel. If you wish to receive this content in an accessible format pursuant to Section 508 of the federal Rehabilitation Act of 1973, as amended (29 U.S.C. ยง 794 (d)), please call 800-592-5482. In addition, this website includes hyperlinks to websites neither controlled nor sponsored by DEQ or the Commonwealth of Virginia. Links may open in a new window. If you wish to receive content from a website which is neither controlled nor sponsored by DEQ or the Commonwealth, please contact the host of that website directly.

Privacy Statement | Terms Of Use | WAI Compliance | Contact Us