Guidance Documents, Forms, and Procedures

1. Guidance Documents
2. Guidance Forms
3. Guidance Memos
4. Chesapeake Bay Program Information
5. Procedures for Construction Permits
6. Procedures for Certificate to Operate

1. Guidance Documents

Government Exempt Statement for use of PE seal

List of Approved Alarm Systems for Pump Stations

List of Approved Portable Equipment Forms and Response Times

List of Approved Pump Station Master O&M Manuals

List of Approved Standard Construction Specifications

Reporting Procedures for Spills and Overflows (for SE Virginia)

2. Guidance Forms

          Application for construction and Instructions for the application

Approval Block for documents (to be placed on the cover sheet of all submittals for approval)

Portable Equipment Form (Reliability Class I pump stations)

Portable Equipment Form (Reliability Class II pump stations)

Review Sheets:

Force Mains

Gravity Sewer Lines (with approved standard specifications)

Sewage Treatment Plant O&M Manual Checklist

Pump Station O&M Manual Checklist

Pump Stations

Small Pump Station Inspection Form

Statement of Completion (sample statement)

Submittal Form (please submit this form with your project)

Submittal Form Instructions (instructions for submittal form above)

3. Guidance Memos

Closure or Abandonment of Lagoons/STPs (pdf)

Housing and Community Development / DEQ Memorandum of Agreement (signed 8/20/07)

Issuing a Certificate to Construct from a Final Engineering Report (pdf)

Local Review Program (pdf)

Project Evaluation and Processing of Plans and Specifications

             

4. Chesapeake Bay Program Information

The Chesapeake Bay Program's web site is: http://www.deq.virginia.gov/bay/

BoD Checklist (June 2005) (pdf)

Chesapeake Bay Preservation Act

Interim Optimization Plan (pdf)

Nutrient Monitoring and Loads (pdf)

Review Procedures for WQIF Grant Applications and Agreement Negotiations (pdf)

Wastewater Characterization Guide (pdf)

 

5. Procedures for Construction Permits

Sewage Collection Systems

Treatment Plants

6. Procedures for Certificate to Operate

Once a project has been constructed, the area engineer will need to issue a Certificate to Operate. The owner is ultimately responsible to ensure these procedures are followed and a Certificate to Operate is issued. The basic procedures are as follows:

1. Test the equipment and be sure all mechanical and electrical equipment is operating.

2. Send a statement of completion to the area engineer, signed by a licensed engineer, stating that the facility was constructed in accordance with the approved plans.

3. The statement of completion is the trigger for the area engineer to start the process for issuing a Certificate to Operate.

4. The area engineer will contact the owner or engineer to schedule a final construction inspection. This inspection may be waived by the area engineer.

5. If the facility is complete upon inspection, the area engineer will issue the Certificate to Operate.

6. The Certificate to Operate is good for the life of the facility, provided there are no upgrades or modifications.

7. The operations and maintenance manual for the facility must be submitted or already approved at this time. (Note - If a city, county, service authority, military facility, etc. has an approved master operations and maintenance manual for pump stations, an individual operations and maintenance manual for each pump station is not required.)