| # |
Action |
Owner |
Comp |
Target Date |
Status |
Comment |
| 1 |
Improve internal coordination between Part A, Part B and Part B ground water reviews. |
Paul Farrell |
 |
12/1/2006 |
Complete |
Added Part A staff to permit writer conferene call. Developed GW contacts list. Received external comments on revised permit manual addressing roles. Added preapplicaiton meeting to permit manual which defined roles, schedules, timelines, coordination and accountablitiy. |
| 2 |
Provide dedicated VADEQ staff resource for Part A reviews with appropriate combination of technical and regulatory knowledge (e.g., geological engineering, hydrogeology) [in process]. Ensure backup is available and obtain feedback from regulated community by 1/31/06 on the success of this strategy. |
((hrfreeland)) |
|
1/31/2006 |
Complete |
Completed 1/31/2006. Developed survey questions. Notified regulated community for survey to run thru 1/31/06. Results sent to regions on 2/23/06. Results sent to stakeholders on 3/3/06. |
| 3 |
Assign an accessible single point of contact (SPC) within DEQ to coordinate and expedite communications with permittee. Define the SPC role and responsibilities, ensure proper training, and pilot and refine the approach (e.g., this will typically be the Regional Waste Program Manager). |
Dallas Sizemore |
|
9/1/2006 |
Complete |
Regional Waste Compliance Managers are the single point of contact |
| 4 |
Encourage the use and usefulness of pre-application meetings to communicate VADEQ permit process, including VADEQ’s timeline commitments and the impact of incomplete applications on the VADEQ schedule. Do this for Part A, Part B, CTO, and closure review processes. |
Paul Farrell |
|
11/1/2006 |
Complete |
on track - see opp. 1, task 4. Developed a new pre-application process for the permit manual that includes and applicant data sheet for background information, agenda template and new intiiatives for aggreement monitoring. Sent draft to the regions on 8/15/2006 and October 23. Oct. 31, no comments. task done. |
| 5 |
Conduct resource needs assessment as part of manpower allocation, including outsourcing evaluation to catch up on backlog. |
Richard Doucette |
|
3/16/2007 |
Underway |
Tables for estimating solid waste permitting workload sent to regional offices for review & completion, Comments due by Feb. 23rd; Final totals calculated by March 9, 2007 |
| 6 |
Improve consistency and continuity of permit review process during transitions (e.g., when permit writer changes) by managing staff to adhere to permit review expectations and norms. Clearly articulate and communicate these expectations and norms to managers and staff and document guidance accessible both to VADEQ staff and the regulated community |
Paul Farrell |
|
12/15/2006 |
Complete |
Provided new events in CEDS for managers to track permit processing assignments. Provided 2 checklists and one revision to the permit manual. Sent out to the regions for comments. Recieved one comment that was accounted for. Documents were final on Dec. 22, 2006. Documents can be found at http://deqnet/documents/index.asp?path=%2Fdocs%2Fwaste%2FSolid%5FWaste%5FPermit%2Dtoolbox/Permit+Efficiency |
| 7 |
Establish criteria for field inspections at critical steps during construction and closure to expedite final CTO approval and final certification. |
Milton Johnston |
|
11/1/2006 |
Complete |
Draft recommendation finalized 10/31/06 Adressed comments received from regulated community. |
| 8 |
Adhere to existing permit review timelines |
|
|
12/15/2006 |
Complete |
Discussed at WPM Team Meeting in Dec. 2006 - review timelines are part of EWPs and will be supervised by WPMs for adherance. Completed for VRO per email from WPM. To be discussed at 7/13/06 SW Workshop. Completed for SWRO, Part A & gw with plan in place to address PPR/ACM. |
| 9 |
Develop list or guidance for applicants and DEQ staff regarding “functionally equivalent” construction materials that qualify for an expedited permit amendment review |
Michael Sexton |
|
9/1/2006 |
Complete |
Review team finalized 4/15/06, Regulation interaction review complete 5/15/06, Drafting complete 8/1/06, Committee Review completed 8/18/06, Revised documents sent out 8/23/06, Comments recieved 8/28/06, Finalized document 8/30/06, Submitted document 8/30/06 |
