Reimbursement Guidance - Manuals/Usual and Customary Rates
The following files contain all the information needed to seek reimbursement from the Virginia Petroleum Storage Tank Fund for costs incurred to remediate a tank release. Volumes I and II contain information that applies only to work authorized before March 1, 2007. Volume I explains who can seek reimbursement, what can and cannot be reimbursed and how to submit a claim for reimbursement. Volume I also contains the necessary forms for obtaining regional authorization and submitting a reimbursement claim. Volume II contains the Usual and Customary Rates (UCR).
Volumes III, IV, and V contain guidance that applies only to work authorized on or after March 1, 2007. The new Reimbursement Guidance (Volume III) and the 007 UCRs (Volume IV) are to be used when DEQ correspondence dated on or after March 1, 2007 directs a responsible party/consultant to initiate a new phase or new subphase of work. Volume III explains eligibility, claim restrictions and requirements, and contains all the forms necessary to complete a claim and obtain authorization for corrective action. Volume IV contains the UCRs. Volume V explains how to contest initial reimbursement claim decisions (The Reconsideration Process).
Revision to the Virginia Petroleum Storage Tank Fund Reimbursement Guidance Manual Volume III, Form 2
Changes in Virginia Notary Public Law that went into effect July 1, 2007, require a notary registration number as part of all notarial statements. The Notarial Statement on Form 2 has been revised to accommodate the Notary´s Registration Number.
Effective immediately, all claim applications submitted to the DEQ for reimbursement must include a revised copy of Form 2 with the Notary´s Registration Number . DEQ will continue to accept the present version of this form until September 30, 2007
Form 2 This is the new Form 2 which must be notarized — Ms Word format
For Work Authorization On or After March 1, 2007, in MS Word Format
For Work Authorization On or After March 1, 2007, in Adobe PDF Format
Volume IV – The Virginia Petroleum Storage Tank Fund Reimbursement Guidance Manual; 007 UCR Schedule
For Work Authorized On or After March 1, 2007, in MS Word Format
Volume IV – The Virginia Petroleum Storage Tank Fund Reimbursement Guidance Manual; 007 UCR Schedule
For Work Authorized On or After March 1, 2007, in Adobe PDF Format
Applicable to Initial Reimbursement Decisions Issued After March 1, 2007, in MS Word Format
Applicable to Initial Reimbursement Decisions Issued After March 1, 2007, in Adobe PDF Format
Reimbursement Forms for 2007
New Activity Authorization Form (AAF) Font Size Requirements
Please use a 10-point font or larger for UCR codes on AAFs. Smaller font sizes, when faxed back and forth between consultants and DEQ, result in illegible codes. This can lead to mistakes and erroneous denial of costs. When completing the AAF by hand please take care to print or write clearly. Your cooperation is appreciated!
Activity Authorization Forms for 007 UCRs
WinZip format
Reimbursement Application Forms
WinZip format
AAF Cost Worksheets & Bid Forms
WinZip format
2007 New Guidance Training Presentations
Introduction to Reimbursement 2007 Guidance
MS PowerPoint format
MS PowerPoint format
MS PowerPoint format
MS PowerPoint format
All forms necessary for Bidding process
MS PowerPoint format
MS PowerPoint format
MS PowerPoint format
MS PowerPoint format
UCR CROSSWALK 198 UCRS TO 007 UCRS
MS Excel format
CALCULATION TOOL
MS Excel format
MS Excel format
Guidance that applies to work authorized prior to March 1, 2007
3rd. Edition in MS Word format. For work authorized before March 1, 2007.
3rd. Edition in Adobe PDF format. For work authorized before March 1, 2007.
Volume II - The Virginia Petroleum Storage Tank Fund Reimbursement Guidance Manual; UCR Schedules
5th. Edition in MS Word format. For work authorized before March 1, 2007.
Volume II - The Virginia Petroleum Storage Tank Fund Reimbursement Guidance Manual; UCR Schedules
5th. Edition in Adobe PDF format. For work authorized before March 1, 2007.
198 UCR Schedule Activity Authorization Form in MS Word Format
198 UCR Schedule Category 1 Activity Authorization Form in MS Word format
198 UCR Schedule Category 2 Activity Authorization Form in MS Word format
Lease versus Purchase Guidance Document in MS Word format
Third Party Disbursement Guidelines document in Adobe PDF format (revised 04/12/05)
VPSTF Fact sheet regarding Assumption of liability (Stepping into the shoes") in Adobe PDF format
The Virginia Petroleum Storage Tank Fund Denial Codes and Denial Code Response Key
Remediation Guidelines
These files contain procedures and information that DEQ staff use to investigate suspected releases and conduct release response and corrective action at storage tank sites. The Technical Manual incorporates elements and forms from the Reimbursement Manual. The DEQ Storage Tank Program highly recommends the persons downloading the Technical Manual also download Volumes I and II of the Reimbursement Manual. “For Fact sheets on how to perform proper UST and AST Closures see pages 13-15 for UST Closure and pages 16-19 for AST Closure in the Word version of the “Appendices” below or see pages 14-15 for UST Closure and pages 16-18 for AST Closure in the Adobe version of the “Appendices” below.”
The Technical Manual to the VIRGINIA DEQ Storage Tank Program MS Word format
The Appendices to the Technical Manual to the VIRGINIA DEQ Storage Tank Program MS Word format
The Technical Manual to the VIRGINIA DEQ Storage Tank Program PDF format
The Appendices to the Technical Manual to the VIRGINIA DEQ Storage Tank Program PDF format
Investigation and Characterization of Discharges from Heating Oil Tanks MS Word format
02-2020 MTBE Corrective Action Requirements - Date: 11/20/02
02-2018 Revision to Petroleum Clean-Up AAF Verification Procedures - Date: 10/14/02
02-2008 Authorization of Remediation Equipment for Reimbursement Using Lease Versus Purchase Analysis - Date: 05/23/02
94-009 On-Site Disposal of Ground Water at Petroleum Contaminated Sites - Date: 07/29/94
Tank Compliance Guidelines
These files contain guidance, procedures and information that DEQ staff use to inspect aboveground and underground storage tank sites for compliance. The Storage Tank Compliance Manual addresses all major facets of tank inspections. The Guidelines for UST Cathodic Protection Evaluation address all major aspects of a proper CP evaluation.
01-2025 Storage Tank Program Compliance Manual - Date: 10/12/01
06-2006 Guidelines for Underground Storage Tank Cathodic Protection Evaluation - Date: 05/26/06
02-2013 Evaluation of Vapor Monitoring Data for Petroleum Storage Tank Release Detection - Date: 7/17/02
01-2024 Amendment #1 - Clarification of Statistical Inventory Reconciliation (SIR) Release Detection Guidance for Underground Storage Tanks - Date: 7/26/05
92-006 Amended Authorization to Issue Certifications for Tax Exemptions for Underground Storage Tanks, Addendum #5 - Date: 11/04/96 (The original full document is 92-006)
Vapor Monitoring Guidelines for Release Detection at UST & AST Facilities
The DEQ Storage Tank Program has developed guidance for evaluating vapor monitoring data collected as part of release detection at UST & AST facilities. This guidance provides a procedure that staff and storage tank owners/operators may use to evaluate vapor monitoring data to determine if a release should be suspected. Persons downloading this guidance may wish to download the accompanying spreadsheet (MS Excel format) that performs the statistical calculations discussed in the guidance document.
Guidance for evaluating vapor monitoring data collected PDF format
Spreadsheet for calculating vapor monitoring data for release detection MS Excel format
General Permit Regulation PDF format
Registration Statement PDF format
Lender Liability Exemption Guidelines PDF format
Petroleum Storage Tank Regulations and Guidance
The State Water Control Board promulgates Virginia's regulations which include Petroleum Storage Tanks. The following file are downloadable in PDF format by clicking on one of the links below.
Facility and Aboveground storage tank regulation PDF format
Underground storage tanks; technical standards and corrective action requirements PDF format
UST Financial Responsibility Regulation and Guidance:
Petroleum Underground Storage Tank Financial Responsibility Regulations MS Word format
9VAC 25-590 (Full Version)
UST Financial Responsibility Frequently Asked Questions (FAQs) MS Word format
UST Financial Responsibility Fact sheet MS Word format
AST Financial Responsibility Regulation and Guidance:
Aboveground Storage Tank & Pipeline Facility Financial Responsibility Regulations PDF format
9 VAC 25-640-10 et seq
Financial Responsibility Fact sheet and Demonstration Mechanism for ASTs MS Word format